Tenders and RFPs

Following the Canadian Free Trade Agreement, for Municipal Procurement, the estimated value of a contract determines the procurement process to be used. If a purchase warrants a formal competitive bid, the bid is required to be posted publicly. Current competitive Tenders and Requests for Proposals initiated by City of Brockville are advertised on Bids and Tenders, an electronic platform that manages procurement processes.

Current Bid Opportunities

Bids and Tenders requires a paid account to submit bids and receive notifications on new opportunities. Suppliers interested in doing business with the City of Brockville should visit the Bids and Tenders website for more information. Note that it is the responsibility of bidders to understand the terms and conditions outlined in the procurement documents prior to submitting a bid.

Results for all tender opportunities will also be found on the Bids and Tenders site.

Unsolicited Offers

In general, the City of Brockville does not accept unsolicited offers or sales calls. Unsolicited proposals will not be accepted by the corporation unless it can be demonstrated that there is a significant benefit.

Group Purchasing Associations

Public notice as required by the Canadian Free Trade Agreement: The Corporation of the City of Brockville intends to participate in one or more procurements conducted by the following cooperative buying groups:

• Municipal Group Buying Program: Canoe Procurement Group (formerly Local Authority Services)
• Ontario Government Vendor of Record Program: Ontario Government (Supply Chain Ontario)
• Ontario Education Collaborative Marketplace
• Kinetic Group Purchasing Organization

For further information regarding and access to Requests for Proposal for each of the above groups, please review the specific websites.

Insurance Certificates

Individuals and organizations who supply goods or services to the Corporation of the City of Brockville are required to provide evidence of insurance as part of the terms and conditions of the contract, permit, license or other form of agreement.

The minimum acceptable per occurrence limit required for comprehensive general liability is $5,000,000. Please refer to the contract as additional insurance requirements are clearly stated for each contract.

If you have any questions regarding insurance certificates, please contact the Purchasing Coordinator as outlined in the Bids & Tenders posting.

Terms and Conditions

The following Terms and Conditions are applicable, unless otherwise agreed upon and approved by the Clerk’s office, through a formal contract or formal procurement process.

Surplus Equipment and Vehicles

From time to time, the Corporation of the City of Brockville may deem equipment or other goods as surplus and the items are disposed of via public auction. Items are sold “as is” and “where is” and there is no warranty or guarantee. All auctions are advertised on the GovDeals website.

If you have additional questions regarding Tenders and Requests for Proposal, please contact our Procurement Officer.