Community Grant Funding and Application

In April 2025, Council adopted a Community Grants Program which will provide financial support to non-profit organizations to support initiatives that contribute to the overall health, social, cultural and economic well being of the City and its residents. The program will be funded from a percentage of the Municipal Accommodation Tax collected in the previous year.

There are two intakes for the program in the spring and fall. In 2025, the total funding available is $66,000 and is split equally between both intakes. Should there be funds remaining following the completion of Intake One, they will be added to the Fall Intake. Applications will be reviewed by a Community Grants Review Committee made up of City Staff and one to two City Council members.

Please Note: Organizations seeking fee waivers should now apply through the Community Grants Program. Fee waivers are no longer handled separately.

Spring Intake Now Open

Applications for the 2025 Spring Intake will be accepted starting May 1, 2025.  

How to Apply

Interested candidates are encouraged to review the Community Grants Policy prior to submitting an application, which further explains the funding available, eligibility requirements, and the grant review and reporting process.

• Organizations who are eligible must submit a Community Grant Application Form (found below) and include any required documentation outlined within the form by 4:00 pm on Friday May 23, 2025.
• A detailed budget of revenues and expenses (template provided here) must be included with your applications.
• All applicants who receive a Municipal Community Grant must complete the Community Grant Reporting Form within 60 days after the completion of the initiative. Any organization that does not complete and submit the form will not be considered for grant funding in subsequent years.

Applications can be submitted by completing the form below.

Questions may be submitted prior to the application deadline to grants@brockville.com.

Information Session

Staff will be hosting a Public Information Session on the new Community Grants Policy on Thursday, May 8, 2025 at 3:00 pm. Those interested may attend City Hall in person or virtually. Please contact grants@brockville.com to register for this session.

If you missed the information session, click here to view the presentation slides.

Community Grant Application Form

Application form for City of Brockville Community Grant Funding. Each year, the amount to be awarded will be based on a percentage of the Municipal Accommodation Tax collected the previous year, and split into two intakes: a Spring Intake and a Fall Intake. A committee will review all complete applications and score submissions on a detailed evaluation rubric. Please provide thorough answers to all of the questions in the form below. You may save your answers and continue later if you are unable to complete everything in one sitting: please copy and save your unique link when you choose to “save and continue” as you will be unable to revisit that page once you leave that page. We are unable to recover lost drafts: as an additional precaution, we encourage you to work on your answers offline in Word or another program first and copy your answers into the application when you are ready to submit.

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Section 1: Organization Information and Contact Details

Legal Name of Organization or Group

Organization Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Website

Facebook

Instagram

X (Twitter)

Other social media accounts

Applicant Contact Information

Primary Contact Person

First Name Last Name

Primary Contact Position/Role

Primary Contact Phone Number

Primary Contact Email Address

Does the Primary Contact have signing authority for the organization?

Yes

No

Contact Person with Signing Authority

First Name Last Name

Signing Authority Contact Position/Role

Signing Authority Contact Phone Number

Signing Authority Contact Email Address

Would you like to provide an additional contact person?

Yes

No

Secondary Contact Person

First Name Last Name

Secondary Contact Phone Number

Secondary Contact Email Address

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Section 2: Eligibility

The Community Grant Policy outlines the eligibility requirements for your organization and project. Please review the Community Grant Policy and confirm your eligibility below.

Confirm Your Eligibility

Please confirm your eligibility:

My organization is a registered not-for-profit or charitable organization as defined in the Community Grants Policy (provide proof of incorporation and/or proof of bank account)

My organization is located primarily within the City or offers programs or events within the City

My organization has been in existence for a minimum of one (1) year (provide proof of incorporation and/or other documents to demonstrate years of existence)

My organization has, or will have prior to the release of any grant funds, a Certificate of Insurance indicating a minimum coverage of $1 million in commercial general liability insurance, and agrees to name the Corporation of the City of Brockville as an additional insured

My initiative will be located in the City of Brockville

My initiative will be open to the public at large and not require membership to participate

If my initiative is not located on public property or property owned by your organization, written permission from the property owner will be provided prior to the issuance of grant funds

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Section 3: Initiative Summary

Name of Initiative:

Please provide the name or title of your initiative, project, or event

Overview: Please provide a brief summary of your initiative:

Proposed Project Start Date

Month

Day

Year

Proposed Project End Date

Month

Day

Year

Initiative Location

Is the location of the initiative to be held on municipal property, your organization’s property, or a third-party property?

Municipal

Organization (applicant)

Third party (if selected, attach a letter of permission from the property owner)

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Section 4: Demonstrated Need for the Initiative within the City of Brockville

Community Needs

How will the requested funding benefit the citizens of our community and address current needs? What measurable outcomes do you anticipate?

Inclusivity and Accessibility:

How do your activities and partnerships promote inclusivity, equity, and accessibility within the community? (in addition, please provide links to your website where you list any statements or policies on inclusion and accessibility):

Strategic Alignment

How does your initiative align with one or more of the City’s Strategic Priorities? (please reference specific pillars, objectives and actions as appropriate)

Click here to review the City’s Strategic Plan

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Section 5: Financial Sustainability and Feasibility

Capacity

Please provide examples of initiatives of a similar scope that your organization has run in the past:

Financial Management

Please provide an overview of your organization’s financial management practices and revenue generation strategies:

Board Oversight

What skills and oversight capabilities do your board members possess that ensure the success of the funding request?

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Section 6: Budget

Community Grant Funding Request

Please enter the amount of funding you are requesting from the City of Brockville to support your initiative. This value should match the amount in your revenue and expense tables.

Using the budget template provided, download and save the file. Outline your budget for the initiative, noting expenses by category and how grant funding, if awarded, will be used.

Include all anticipated sources of funding for the initiative, including other grants being applied for, and anticipated sponsors and donors. For each item, indicate if the funding has been confirmed.

Save your file, and include it with the file attachments in Section 10.

Use of Reserves

If your organization has funds held in reserve, your must include the total value in your budget tables.

Please save your file and include your project title. A file upload section can be found in section 10.

Reserve Funds:

Does your operating surplus or reserve accounts exceed 25% of the total operating costs?

Yes

No

Reserve Fund explanation

If so, please explain why:

Ability to Proceed

Will your initiative proceed if you do not receive the full grant amount you are requesting?

Yes, with a reduction in scope*

Yes, by tapping into reserve funds*

No, the initiative cannot proceed

*Please elaborate

Please provide additional information on how you will adjust your project if you do not receive the full grant amount you are requesting:

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Section 7: Strategic Direction and Previous Funding

Sustainability:

Receiving Community Grant Support this year is not a guarantee of future funding. How will this initiative be supported and sustained in future years if it only receives funding this year?

Growth and Development:

Identify any strategic goals for organizational growth and development, and how this initiative aligns with those goals. (You may provide strategic plans, business plans, or website links to supporting information to strengthen your application. A file upload section can be found in section 10).

Previous Support:

Have you received funding from the City of Brockville in the past three years? (includes any sponsorships, in-kind support, facility use fee waivers, Legacy Funding, or Community Grant funding)

Yes*

No

*Support Details

If you have received funding or support from the City of Brockville in the last three years, please provide the year(s), amount(s), initiative name(s), and a brief summary of outcomes. What impact has previous support had on your organization and its activities?

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Section 8: Other Funding Sources and Community Support

Partnerships:

Do you have community partners who will be involved in this initiative, or who will be able to enhance their services as a result of your initiative? Please describe (please attach letters of support to strengthen your application. A file upload section can be found in section 10).

Community Participation:

How do you intend to inform and invite the community to take part in your initiative? (You may also attach marketing plans or a communication strategy to strengthen your application. A file upload section can be found in section 10).

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Section 9: Reporting

Measurement and Tracking:

How will you measure the success of your initiative? (ie. Attendance numbers, audience feedback, surveys, ticket sales, etc.)

All recipients are required to submit a final report to the City on the required template within 60 days of the completion of the funded initiative, including financial statements and a summary of community impact.

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Section 10: Supplemental Information and Attachments

Please attach the following supplemental information and attachments:

• Proof of non-profit status or other documentation (required at time of application)
• Most recent financial or bank statement (required at time of application)
• Detailed budget (required at time of application)
• Letter of permission from property owner (required if your initiative is taking place on a third party property)
• Proof of insurance (must be provided prior to the issuance of grant funding)
• Letters of support (optional, but encouraged)
• Promotional plan or sample materials (if available)
• Strategic Plan or Business Plan (if applicable)

Upload your supporting documents

Upload your supporting documents to strengthen your application. A detailed project budget is required.

Drop files here or Select files

Accepted file types: pdf, doc, docx, Max. file size: 25 MB.

Submission Requirements

You must agree to the following terms and conditions in order to submit your application.

The submission button will appear after you have agreed to all 5 of the following required terms.

Terms and Conditions (required):

I, the undersigned, certify that:

The information provided is true and complete

I understand funding is competitive and not guaranteed

If approved, I agree to comply with all terms under the Community Grant Policy, including signing a Memorandum of Understanding, if funding is approved

If approved, I will submit a final report following the initiative’s completion

I will acknowledge the City of Brockville’s support in all related promotions

Signature

Name and Role of Person Signing

Please type in the name and position of the person who has signed the application.

Please take a moment to review that your application is complete and accurate before selecting “Submit Application” below.

If you have additional supplemental material or attachments, please send them to grants@brockville.com and reference your Project Name in the email subject line.

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