Clerk’s Office
The primary role of the Clerk’s Department is driven by provincial legislation, most notably the Municipal Act, the Municipal Elections Act and the Municipal Freedom of Information and Protection of Privacy Act. The Department provides administrative support to Council and its Committees and ensures that all of the actions taken by Council are recorded and communicated.
The Clerk’s Department produces Council meeting agendas and minutes for the various committees and Council sessions. Agendas for upcoming meetings are posted online through our Brockville CivicWeb online platform on the Friday before the upcoming meeting. Council meetings are streamed live on CivicWeb and recordings of the meetings are available online afterwards. Minutes of previous meetings can also be found on CivicWeb.
Closed Meeting Investigations
Pursuant to Section 239 of the Municipal Act, 2001 (the “Act”), the Corporation of the City of Brockville has appointed the Ombudsman of Ontario as the Municipal Closed Meeting Investigator. They are authorized to conduct investigations upon receipt of a complaint in respect of meetings or parts of meetings that are closed to the public.
Members of the public, including corporations, may submit complaints to the Investigator relating to compliance with the Act or the Municipal Procedure Bylaw for meetings or part of meetings that are closed to the public. All complaints will be treated as confidential at all times.
Delegations to Council or Committees
If you would like to delegate or present to a Standing Committee, you must request to do so in advance. Please click here for more information and to submit a Delegation Request Form here:
Volunteer Boards and Committees
Board and Committee Recruitment
The City of Brockville periodically invites applications from interested and qualified individuals for appointments to various Boards and Committees.
To serve on a Board or Committee of Council, an applicant or member must be:
- A resident of Brockville or property owner within Brockville unless Council deems it appropriate in order to acquire specialized knowledge, experience or representation, to maintain continuity or any other reason Council deems appropriate;
- 18 years of age or older unless otherwise specified in the Terms of Reference for the applicable board/committee;
- Not employed by the City of Brockville;
- A Canadian citizen where required by law or the Board/Committee’s Terms of Reference.
Members of the public who are interested in serving on the above noted Boards or Committees should apply online outlining their interest. Further information on each board or committee and applications are available on our CivicWeb Portal https://brockville.civicweb.net/Portal/BoardApplication/
For further information please contact clerk@brockville.com
Municipal Freedom of Information and Protection of Privacy Act
The Clerk’s Department manages requests made under Municipal Freedom of Information and Protection of Privacy Act.
The purposes of this Act are:
- To provide a right of access to information under the control of institutions in accordance with the principles that
- information should be available to the public,
- necessary exemptions from the right of access should be limited and specific, and
- decisions on the disclosure of information should be reviewed independently of the institution controlling the information; and
- To protect the privacy of individuals with respect to personal information about themselves held by institutions and to provide individuals with a right of access to that information.
Submitting a Municipal Freedom of Information and Protection of Privacy Act Information ( MFIPPA ) Request
Licences and Applications
Anything happening on city property requires the necessary permit, and some of these requests are managed through the Clerk’s department. This includes seasonal restaurant patios that extend onto city sidewalks, and flag raising requests for city flag poles. The Clerk’s Department manages a number of regulatory licences including:
- Lottery Licence. Application forms are necessary for either a bingo, raffle, or break open ticket license.
- Door to Door Sales. Door to door sales and transient trader licence.
- Refreshment Cart Application. Currently in review.
- Sidewalk Patio Application. Submitted annually to the Clerk’s Office
Civic Recognition – Proclamation and Community Flag Requests
The Civic Recognition and Flag Protocol Policy explains how the City of Brockville manages requests for community flag raisings, flag ceremonies, and proclamations.
Who can request a community flag raising or proclamation?
- Non-profit or charitable organizations with a local chapter, local participants or demonstrated local impact
- Local community groups
- Members of Council
What types of things can be recognized?
Requests may highlight and acknowledge:
- Awareness or educational periods
- Charitable initiatives
- Community events
- Local achievements
The City cannot approve requests related to other nations or international causes, political or religious organizations, commercial or corporate promotions, groups without local reference or content that is discriminatory, untrue or harmful.
The City does not accept requests to illuminate the Brockville Railway Tunnel or other city assets.
How do I submit a request?
All requests must be submitted using the Civic Recognition – Proclamation and Community Flag Raising Request Form at least four weeks before the recognition date. If you wish to hold an associated ceremony, a Facility Use Application must also be submitted at least 14 days before the event.
Council will consider civic recognition requests at a meeting prior to the event. Requestors will be notified of approved requests.
Where are community flags flown?
A designated community flagpole is available at Reynolds Park. Only one community flag can be displayed at one time. Ceremonies may take place during business hours.
The organization requesting to have a flag raised in this location must provide the flag to the City of Brockville, Parks Department at Gord Watts Municipal Centre, 251 North Augusta Road, at least one week prior to the scheduled flag raising. Flags shall be 45” X 90”.
Elections
The Clerk’s Office oversees the Municipal Elections in Brockville. To view up to date information about the Municipal and School Board Elections please view the Municipal Election webpage.
To update or review your contact information for the next municipal election, please Register to Vote.
The Clerk’s Office is located inside City Hall. To meet with staff inside City Hall, you must first check in at Customer Service, located on your left after you enter through the building’s front doors.